1032 Heatherwood Dr, Virginia Beach, VA . 23455 joinTidewater@scouting.org 757-497-2688

“EK” Electronic Knapsack August 9, 2017

Membership – Are You Ready to Rock ‘N Roll!

School starts in only a couple of weeks.  Is every unit ready to get in on the recruiting action?

Tidewater Council’s mission is to make certain every youth gets a meaningful opportunity to join Scouts in their neighborhood.

For every current unit, please let the district membership chair or district executive know the following:

  • Pack or troop membership coordinator name, phone # and e-mail
  • Unit meeting night, time and location
  • School name, PTA Meeting time and date
  • Unit open house time and date
  • Unit choice for a recruiting date, time and location

The district and council will assist coordinating efforts and getting the information on your pack or troop out to all students who are potential new Scouts.

Everyone needs to take advantage of every opportunity to get the information on joining Scouts into the hands of parents. This means flyers (electronic or hard copy) the council office that the district executive can help with.  Open houses both at the schools and unit meetings. Marquee’s or signs at the school, the chartering organization and meeting locations. Presence at community events such as yard sales, neighborhood parties or city events.  Join Scout signs, at schools, leader’s homes, meeting places – the list is endless. Check out some of the Unit Advertising ideas to help bring  in new members.

New member applications need to be turned in to the Council Office with one week of the recruit. Check for completion of birth-dates for Scout and parents, grade, parent and unit leader signatures.

Adults need to have training certifications attached (youth protection, Before the First Meeting, The First 30 Days and Position Specific) to the application. Please double check that require signatures and initials are completed.

The overall membership plan includes a unit specific recruit again in October and follow-up with centralized sign up locations in addition to your unit recruits. These will be by area and in locations such as libraries, recreation centers or churches. Youth will be directed to the unit that most meets their needs using considerations such as meeting night or location. Unit assistance in helping conduct these recruiting events will be needed and is greatly appreciated.

District Executives

Albemarle Susan Miley Petrhen

757-284-0796

Bayside Rich Becker

757-575-6609

Princess Anne Dana Mott

757-773-8389

Three Rivers Sam Kowalski

757-472-6381

Pack Marketing

Why is the pack unique?  Positioning the pack in the neighborhood and school can make a big difference.  It’s all about activities and doing things.

Posters that are home made, with pictures of Scouts in action, make a more personal statement.  The students and their parents get a taste of what they will be doing if they join the pack.

Adopt a School, Partners in Education, School Partners . . . the names may be different, but the essential purpose is the same.  Service projects at the school and linking on the school website as a partner brings a new level of attention to the Scouting program.  Families, again, can see what Scouts do.  The projects can be as simple as a flag presentation at the beginning of a PTA meeting.

Permanent displays can be created by a project like a “Little Library” at a school.  A small plaque placed on a an item like that will serve for years to remind families about the Scouting program.

Think of the many ways the Scouting program stands out in the crowd of activities and sports, and share it!

Lions

Lions, the kindergarten pilot program, will continue this fall.  Every non-LDS (excluded due to church requirements on age) pack is encouraged to build a Lion den.  What is required to accomplish that?  An adult over 21 registered as a Lion Guide and an active recruit of kindergarten boys.  Lions is an adult partner program, so every parent will play an active role in shared leadership.  The Lion Guide coordinates a meeting and activity plan that has every adult partner leading a different thing.

Tidewater Council requires the Lion Guide to complete den leader training (available on http://my.scouting.org) and recommends every adult partner takes youth protection training.  The national office will send surveys to the person registered as the Lion Guide as they monitor the success of the pilot and look at the future of the program.

The family books for Lions have a book for the Scout and a second book for the adult partner.  Easy to follow plans make the program very user friendly for kindergarten families. The Scout Shop has Lions books, uniforms, adult golf shirts and all types of program resources to help with a good den program.

The council will distribute Lion specific flyers to kindergarten classrooms to support pack recruiting efforts.

Accident and Sickness Insurance

The per person insurance rate will be $12.00 per person with the 2017 charter renewal.  This is the first rate increase for units in a number of years.  The Tidewater Council continues to subsidize liability insurance costs.

Unit Incentives

A two-threshold unit incentive program was developed for 2017.  The two thresholds are unit participation in Friends of Scouting and Product Sales.

A unit will be rewarded their incentive as a deposit in their unit account upon completion of their annual charter.  The charter is considered completed when the registrar can process it through the computer system.

This chart illustrations the thresholds and incentives if one reaches the minimum number on both thresholds that is Friends of Scouting and Product Sales.

 Level Average Friends of Scouting per Scout Average Product Sales per Scout Per Scout Unit Incentive
Bronze

 $ 40.00

 $ 150.00  $   5.00
Silver  $ 50.00  $ 200.00  $   7.50
Gold  $ 60.00  $ 250.00  $ 10.00

The numbers in Friends of Scouting are average numbers for the entire unit.  To determine this average, the council will take the total dollars raised by the unit by the end of the year and divide it by the number of youth that rechartered with the unit at the beginning of the year.

The numbers for the product sales are average numbers for the entire unit.  To determine this average the council will take the total retail dollars of product sold, both Nuts and Popcorn, sold by that unit and divide it by the number of youth rechartered with the unit.

The average is based on the number of youth that are processed with the unit’s charter that was due in December of 2016.

This is easily flipped to establish goals for each unit.  If a unit renewed with 20 Scouts, their goal for gold would be $1,200 in Friends of Scouting and $5,000 in combined popcorn and nut sales.  Achieving both criteria will give that unit an incentive of $10.00 times the number of Scouts on the renewal submitted in December 2017.  The executives can assist units with determining those numbers as needed.

The incentive is a combined total.  Making one, and not the other would not earn the incentive.  If a unit is short on Friends of Scouting, there is still opportunity to improve their 2017 total.  The fall popcorn and nut sale is in progress.  Establish a goal for the unit to succeed and go for the gold.

Popcorn

This year, we are pleased once again to announce Farm Fresh approved weekends to sell popcorn products.  September 15 – 17 & September 29 – October 1 (Fri. evenings 6 p.m. – 9 p.m. & Sat & Sun 10 – 6 p.m.).   Any unit that would like to participate in the product sale at one of the Farm Fresh store locations in South-side Hampton Roads and Elizabeth City, during those weekend dates, send an email with the request to linda.boyce@scouting.org  Please include a first and second location choice. Each unit can choose two dates. Sales are from 6 – 9 p. m. on Friday evenings and Saturday & Sunday sales are from 10 a.m. until 6 p.m.

Reservations are on a first come, first served basis.  Your location & dates will be confirmed via email.

Each Monday thru the month of August the Scout Store will hold a special prize drawing for collectable NASCAR cars.  Your unit will be automatically entered to win one of these collector edition cars each time you come by to pick up popcorn products. Batman, The Joker 28 & Looney Tunes are just a few cars to choose from. Winners will be notified by email or phone.

Internet Sales

For those of you interested in online sales, it starts August 28, and goes thru November 27.  You can access the internet sale by going to www.prpopcorn.com Up at the top right click “My Account.”  If you have not already set up your account & pass code you can do so at this time however sales will not “go live” until August 28. The Council’s code to login is 596TWC. Commission is 30% due to individual order handling fees. Shipping is always charged to the purchaser.  See page 10 of the popcorn booklet for further details.

Nuts for Camping

Whitley’s Peanut Factory is working with Tidewater Council again this fall to offer a take order Nut Sale.  The printed forms will be in the office before the end of the month, but Scouts can start selling now with the 2017 Tidewater Fall Nuts for Camping Sales Form.  Nut sales (from both spring and fall) can be combined with popcorn sales for the unit incentive program described above.

Units that wish to have nuts for show and sell locations may purchase a supply.  Leftover products cannot be returned. 

Program Planning

August is the traditional month to plan the next program year, develop the budget and use both to build success.

A calendar, with specific program plans and fun events goes a long way in building a successful recruit.  Having a though out, carefully presented budget brings every family on board with fund-raising needed to build success.  Every program (Cub, Boy Scout, Venturing and Exploring) has a component in their Journey to Excellence Scorecard on planning an unit budgets.

The council has a planning Calendar to assist in the process.  In addition to the council calendar, look at school district calendars, community events, PTA or individual school programs, sports schedules and any other items that may affect the unit operations.

Commissioners should participate in, and assist with program planning for their units.  The council events will have flyers and registration information linked on the website calendar as detailed event information becomes available.

Requests for Extension of Time to Earn Eagle Scout Rank

“If a youth foresees that, due to no fault or choice of his own, he will be unable to complete the Eagle Scout rank requirements before age 18, he may apply for a limited time extension.” (Guide to Advancement topic 9.0.4.0). Please review Guide to Advancement topic 9.0.4.1 for a complete explanation of this process.

Local councils do not have the authority to grant or deny such time extension requests. Only the National Advancement Program Team has that authority. However, councils are responsible for thoroughly and fairly investigating each request in a timely manner and then preparing a position statement, and eventually a formal Request for Extension of Time to Earn Eagle Scout Rank (form 512-077).

Please work with your district advancement chair if a youth in your unit needs an extension.

Eagle Palms Requirement Change

Eagle Palms are bronze, gold and silver awards presented to young men who earn five, 10, 15 or more merit badges beyond the 21 required to become an Eagle Scout. This week, the BSA has announced significant changes to the way Scouts earn Eagle Palms. The modifications take effect Aug. 1, 2017.

The changes bring Eagle Palm requirements in line with the needs of older Scouts. The National Boy Scouting Subcommittee has eliminated unnecessary obstacles, such as the Eagle Palm board of review, and expanded the definition of active participation.

The biggest change affects young men who haven’t yet earned Eagle. Beginning Aug. 1, all earned Palms may be awarded instantly to new Eagle Scouts at their Eagle court of honor. This abolishes the wait of months or years for these young men to receive all Palms available to them. Please click here for all the details.

Eagle Palms: the official requirements; effective Aug. 1, 2017.

Revised Campout Requirements for Second and First Class Ranks

The number of overnight campouts required for a young man to earn the Second Class and First Class ranks will be reduced under new requirements that take effect Aug. 1, 2017.  The total number of camping nights a Boy Scout will experience in the program as he progresses toward the rank of Eagle Scout does not change.

Hikes, service projects and outdoor-heavy merit badges like Geocaching and Orienteering add to the adventure of being a first-year Scout.

The changes leave the Eagle-required Camping merit badge untouched, which calls for at least 20 nights of camping. Because all camping nights since becoming a Scout can be used for this requirement — even those that count toward Second Class and First Class — the effect is that the total number of camping nights required to become an Eagle s